I'm looking for an executive assistant, is it you?

Company Overview

FutureGood is a consultancy focused on helping visionary leaders build a better future. Through diversity, equity and inclusion organizational change consulting, strategic visioning, keynotes and retreats, FutureGood helps leaders that do good for a living predict and shape the future.

 FutureGood embraces diversity and equal opportunity to build a better future for all. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills. The more equitable and inclusive we are, the clearer our vision of the future will be.

 Position Overview

This is a full-time, primarily virtual role. We are currently looking for an executive assistant to provide comprehensive support to our President as well as managing the company’s office operations. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions with a high level of professionalism and confidentiality. The ideal person for the job will be a proactive problem solver with exceptional communication skills and a meticulous attention to detail. They will have previous experience working in an office environment, performing administrative duties and providing support to senior-level management. Given the rapid growth of our company, we rely on our assistants for flexibility, foresight, and strategy while maintaining the smooth operations of our systems and operations.

Objectives of this Role

·       With a primary responsibility of supporting the CEO, provide support to ensure that company goals and objectives are accomplished, and operations run efficiently

·       Maintain and refine internal processes that support our work, coordinating internal and external resources to expedite workflow

·       Manage communication between our President and external partners, liaising with the internal team and external executives on various projects and tasks

·       Plan and orchestrate work to ensure the President’s priorities are met, organizational goals are achieved, and best practices are upheld

Responsibilities

·       Manage professional and occasional personal scheduling for CEO, including agendas, mail, email, calls, client management, expense reporting and other logistics

·       Manage, coordinate, and arrange President’s travel and travel-related activities, including hotel booking, transportation, meal coordination, and client reimbursement

·       Meeting management including preparing agendas, taking notes, distributing action items, and arranging catering

·       Extensive email management and prioritization

·       Perform administrative and office support, such as PowerPoint creation, spreadsheet creation, and maintenance of electronic filing system and customer relationship management database

·       Occasional event planning for in-person retreats or conferences

·       Maintain professionalism and strict confidentiality with all materials, and exercise discretion

·       Organize team communications and plan events, both internally and offsite

Skills and Qualifications

·       4 years experience in administrative role reporting directly to upper management

·       Superb written and verbal communication skills

·       Impeccable organizational and time-management skills, as well as the ability to organize and coordinate multiple projects at once

·       Proficiency in Microsoft Office, Google Workspace and other office productivity tools, with aptitude to learn new software and systems

·       Flexible team player willing to do what it takes to get the job done

·       Ability to lead and manage multiple projects in a dynamic environment.

·       Energetic and eager to tackle new projects and ideas.

Preferred Qualifications

·       Experience overseeing budgets and expenses

·       Experience developing internal processes and filing systems

Logistics

·       The salary is $55,000 and includes benefits

·       This is a primarily virtual position, with occasional in-person work

·       Typical hours are 9-5 Monday-Friday; on occasion there is a need to work on evenings or weekends for client events or product launches throughout the year

·       There may be occasional travel in this role for client events and team building retreats

·       Preferred candidates are Minnesota-based

Process

·      A resume and cover letter expressing your interest in this position should be sent to Hello@FutureGood.Studio

·      Interviews will happen on a rolling basis with an estimated start date in December or January